OFFICE ADMINISTRATION SPECIALIST

SANFORD, NC

COTY is looking for smart leaders who are fast and passionate.

The Office Administration Specialist serves as a key partner to the leadership team providing high level administrative support and facilitating internal and external communications.  This role will work closely with the General Manager and serve as a key point of contact for employees and visitors, support leaders and teams with logistics and communications, and help streamline processes through strong organization, attention to detail, and professionalism.

Your main focus:

• Support the General/Plant Manager and Senior Leadership Team (SLT) as needed in daily activities
• Handle extensive follow-up subjects referred by the Leadership Team to other management personnel for information and comment
• Frequently contact persons of substantially higher rank within and outside the company to supply or obtain information often needed quickly.  These situations often require considerable discretion and tact
• Oversee the Company Store, inventory flow, staffing and budget with guidance of the HR Director or designee
• Serve as site communication lead ensuring consistency and use of appropriate tools as well as continuous improvement
• Site PPE coordinator (coordinate uniforms, safety shoes & safety glasses)
• Serve as primary contact for site tours by outside visitors/groups
• Facilitate outside donation requests and community outreach support/funding with guidance of HR Director or designee
• Execute the stock allocation Daily Management System (DMS) and track all process measures and Key Process Indicators (KPIs)
• Administrative functions including facilitating meetings and travel, completing expense reports, ordering supplies, etc
• Maintains confidence and protects operations by keeping information confidential
• Responsible for managing the site canteen, including budget oversight and operational standards
• Lead internal and external communication initiatives to ensure consistency and engagement
• Animate the Sustainability Committee, driving new action plans, routines, and targets
• Define and maintain the plant’s visual standards, including signage, meeting rooms, and overall site aesthetics
• Act as Project Leader for cross-functional initiatives, ensuring timely execution and alignment with site objectives
• Adherence to site GMP rules
• Other duties as assigned

Working for Coty means our people make us who we are. They are the brightest minds bringing innovative concepts to life. If you’re someone unwilling to settle, likes to envision larger possibilities, accelerate learning, and push boundaries – we’d love to hear from you! Working at Coty means being part of an inclusive workplace committed to diversity and equity, valuing diverse perspectives and backgrounds. Your ideas will count, fostering a career where you can achieve more than you ever imagined.

We’d love to see candidates who have:

Essential:

• Degree in Business Administration or related field
• Minimum of two years’ experience in an office environment, or Administrative Assistant role
• Strong Knowledge of computer applications (Word, Excel, PowerPoint)
• Strong oral and written communication skills

Desirable:

• Knowledge of Manufacturing Operations desired
• Possess excellent computer skills, including experience with MS Excel, MS Word, MS PowerPoint and SAP system
• Possess excellent oral and written communication skills
• Familiarity with digital communication and graphic tools

As our Plant Business Partner, this is a unique role with a genuine opportunity to make an impact. You’ll get to work in a diverse environment with a team of professionals who are passionate about the work they do and know how to have some fun along the way.

Featured Benefits:

• Health, dental, vision and disability insurance; 401(k) with generous employer match; paid time off; Gender neutral parental leave; Tuition reimbursement; Hybrid work arrangements. *Benefits and compensation program descriptions are general in nature and may be subject to change; specific benefits eligibility and details will be provided in offer materials.

1. Our recruiter will contact you.
2. A telephone/online introductory meeting follows.
3. A first online/in-person interview
4. A second interview
5. You will receive a proposal with the terms of employment.

Coty is one of the world’s largest beauty companies with an iconic portfolio of brands across fragrance, color cosmetics, skincare, and body care. At Coty, we celebrate the entire human kaleidoscope and cultivate a culture of fearless kindness.

Our people make us who we are. They are the brightest minds bringing the boldest ideas to life every day. If you’re the kind of person who refuses to settle, if you want to think bigger, learn faster and go further than you ever thought possible – we’d love to hear from you.

Coty is deeply committed to Changing the Conversation around Diversity, Equity & Inclusion in an effort to create a more open, inclusive, and diverse workplace where all employees can be their authentic self. Join us in making over the world of beauty!

We offer equal employment opportunity to qualified individuals without regard to race, religion, color, national origin, age, gender, disability, sexual orientation, gender identity, gender expression, marital status, veteran status, or any other characteristic protected by law. Coty complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact cotyjobsUS@cotyinc.com. We strongly believe that cultivating a diverse workplace gives a company strength. The combination of unique skills, abilities, experiences and backgrounds creates an environment that produces extraordinary results. EOE Minorities/Females/Protected Veterans/Disabled.

English - Please click on this link to review the Notification of Equal Opportunity Rights poster

Español - Por favor, haga un clic en el enlace para revisar el poster de la Ley de los Derechos de Igualdad de Empeo

For additional information about Coty Inc., please visit www.coty.com/your-career.