Alternance / Apprenticeship - Assistant(e) de  Direction

September 2024 to July 2025

RESPONSIBILITIES

As our Administrative Apprentice, you will report to the executive assistant within the R&D Packaging Development department. You will interact with over 100 people (60 based in Paris and the rest scattered around the globe), your tasks will mostly involve the following (but not limited to):

• Managing purchasing requests :
  • Process purchasing requests from teams following the company’s procurement processes and key in the data in Ariba system
  • Handle issues related to the purchasing requests such as supplier data update or creation requests
  • Liaise with R&D Packaging teams for:
    • • Purchasing requests (follow-up on the approval process from Procurement for example)
      • Purchasing orders (follow-up on the ‘good receipt’ in the Ariba system)
  • Manage pending vendor invoices in SAP system:
    • • understand the various issues that can be encountered in invoice management
      • liaise with Finance/Accounting department and Accenture outsourced accounting team to solve invoice-related issues
      • Raise tickets and follow-up on them when required to unblock potential problems with supplier data or any other matter
  • Monitor in Excel the volume of purchasing requests by location and teams, produce graphs to help interpret the data
     
• Handling travel expenses report for a Senior Director:
  • Collect and digitalize expense receipts
  • Enter expense data in Concur system for submission
     
• Various other administrative tasks to support teams:
  • Handle some DHL shipping and track delivery
     
• Support Paris-based packaging teams in their daily needs:
  • Order office supplies
  • Manage any general enquires and liaise with the interested parties
     
• Draft posts for our internal Facebook page and make TikTok-like videos

Working for Coty means evolving in a diverse environment where people value kindness and self-growth.

The team consists of project managers (Junior and Senior), Directors and Vice-President. You will work closely together with several departments such as Packaging, Procurement, Finance, HR, IT and general services. All your colleagues have a good team spirit and enjoy working in a fun and creative atmosphere.

The position is based in Paris in the 17th arrondissement in the Metropolitan building on Boulevard Berthier.

YOU ARE A COTY FIT

If you:

• Are comfortable with following sometimes complex processes and enjoy managing figures and data
• Have rigor in following-up and tracking information,pay attention to details
• Have good communication skills both in writing and verbally, comfortable working with a large group of people
• Display a positive attitude, are motivated and willing to learn
• Enjoy participating and engage yourself in everyday-life workplace

Language skills: French and English spoken and written

Proficient with Microsoft 365 (Outlook, Excel, Work, Powerpoint)

BENEFITS

• A salary that matches your knowledge and experience
• Ticket restaurant
• Wellness center
• The plus of this position:
  • The candidate will have access to our online training curriculum which offers a large variety of topics to learn from and to build new skills indispensable in today’s workplace.
  • The candidate will also get the opportunity to learn about the Beauty Industry and product development processes.

ABOUT COTY

Created in 1904, Coty is one of the world’s largest beauty companies with an iconic portfolio of brands across fragrance, color cosmetics, skincare, and body care. At Coty, we celebrate the entire human kaleidoscope and cultivate a culture of fearless kindness. Therefore, we are proud to be an equal opportunities employer. We do not discriminate against any candidate or employee and strive to be an open, inclusive and diverse workplace where all employees can be their authentic self.

For additional information about Coty Inc., please visit www.coty.com/your-career