HR Assistant (Wimbledon and Ashford)

October 1st starting

13 months graduate contract

ROLE SUMMARY

We have two exciting opportunities to join Coty in our HR internship scheme, designed to develop and build strong foundational skills in market, with the potential to develop into international career opportunities within the Company longer term. 

The HR Assistants will sit within the UKI HR Team and will support the respective HR teams based in Wimbledon or Ashford. They will support the teams with case management and execute cyclical HR processes. The role will also support across areas including employee engagement, talent, and performance management, learning and development, employee relations, benefits etc., relying as necessary on Coty HR Centres of Excellence.

KEY RESPONSIBILITIES

HR & Data Fundamentals

• HR data management and reporting– expert user on internal HRIS tools MCT (HRIS) and People Connect (Intranet)

• Track all Starters, Leavers and Change and ensure relevant changes are managed on the internal HRIS

• Analysing & developing data & data management processes using Microsoft Excel, Power BI and AI tools to drive continuous improvement in HR processes and producing monthly reports

• Org Charts – ensure these are updated monthly and reflective of the current structure

• HR generalist support & advice on policy, benefits and processes 

• Assist with raising Purchase orders & invoice management.

• Liaise with HR Operations team (HRDD) on queries relating to payroll or HR matters.

Talent Management & Culture

• Coordinate the annual intern recruitment and onboarding programme and support managers through the process 

• Support the HR Business Partners with preparation for annual talent reviews and calibration to ensure a strong understanding of our site skills set.

• Coordinate learning and training initiatives in line with function & site objectives.

ER Case Management

• With support from HR Business Partners, manage employee relations matters including, but not limited to:

• Formal and informal meetings/resolutions.  

• Ensure well documented and fair outcomes achieved in all cases.

• Update and reviewing templates in keeping with best practice and changes in legislation

• Oversee the HR inbox and be the initial point of contact for HR policy related advice.

Employee Engagement & Change

• Facilitate and coordinate the UK&I onboarding programme for new starters, delivering onboarding sessions and helping to create a positive and engaging employee experience from day one

• Support the employee engagement agenda including but not limited to supporting the Employee taskforces, building a strong communication agenda, and facilitating employee townhall events.

• Support Engagement survey cascade, analysis and connected action planning activities, proactively collaborating with other functions

• Draft and coordinate internal HR communications and the monthly HR newsletter, ensuring content is engaging, accurate and aligned with company messaging

Learning & Growth

• Support the delivery of learning and development initiatives

• Manage the organisation of the annual Benefits or Learning Festival depending on site requirements

• Update a calendar of learning and growth initiatives and communicate these to the business ensuring communication remains consistent and the business.

• Lead ad-hoc HR projects at a local level in areas such as workforce planning, skills development, early years careers, and talent pipelining. 

DEI

• Own the DEI calendar, working with the community team to deliver relevant initiatives and communications

• Support the DEI agenda, including but not limited to supporting the running of the site taskforces. 

EXPERIENCE & REQUIREMENTS OF THE ROLE

• Relevant HR or similar qualification

• Advanced computer and excel skills- capability to analyse, ensure accuracy and report on complex excel reports as well as other IT programmes. 

• Strong verbal and written communication skills

• Follow the correct safety, quality and internal controls procedures at all times.

• Act as a Steward of the Company in everyday activities.

THE COTY IDEAL FIT

• A compensation package that matches your knowledge.

• Results focus – highly driven, self-starter, able to operate autonomously, prioritizes ruthlessly, overcomes obstacles and takes accountability 

• Problem solving/judgment/comfort with ambiguity - recognizes problems and responds, systematically gathers information, sorts through complex issues, coaches business to make timely, often sensitive decisions. Is not fazed by ambiguity and uses own resourcefulness to find solutions. 

• Organizational skills – has effective organizational skills, with a highly structured approach, builds allies and relationships across a matrixed structure. Ability to work under pressure to tight deadlines.

• Relationship-management skills – able to develop strong, credible relationships across all levels of the organization; 

• Initiative - tackles problems head-on and takes independent action, get things done in a complex multi-level organization and is passionate about self-development. 

• Adaptability and comfort with pace & change - Enjoys working in an ever-changing environment where the business / industry may be rapidly evolving in line with shifting internal/external realities. 

• Emotional intelligence- a high degree of empathy, diplomacy and the ability to listen, as well as negotiation and conflict management skills. Inquisitive with an open mind.

• Personal credibility- someone that others will trust with sensitive data and information

WHAT WE OFFER

• Operating within a fast-moving industry and dynamic category, the successful candidate will flourish in the heart of a local market office. They will benefit from daily learning opportunities and have the unique ability to shape their careers through gaining a truly multi-faceted experience within a pioneering organization. 

• The team has a ‘fun first’ mindset and we work closely together supporting one another to be our best selves.

• You will have the option to work flexibly in line with our Omni Working structure and access to an array of exceptional benefits from day one in the business from Summer Working hours, exceptional Healthcare benefits and generous parental leave to discounts on beauty products and office social events.