This role is responsible to support the marketing team in Malaysia in indirect procurement, non-selling goods processing and delivery, monthly sales reporting and data analysis and special projects to improve efficiency. You will continuously enhance and improve processes in accordance with the Company’s strategy. 

Responsibilities:

Indirect Procurement and Invoicing

• Manage the process of Purchase Request and follow-ups of PO approval.
• Perform Good Receipt (GR) as per Budget Owner requests.
• Update PO tracking – track all PR requests, PO number, charged code, PO date, GR, invoices from vendors and follow through.
• Perform monthly review of PO Tracker to ensure timely close of any open items.
• Review monthly GRIR Imbalance report and liaise with respective budget owner until issue resolve and request approval from Finance Manager to write off the GRIR Imbalance.
• Manage and resolve issues related to Indirect Procurement.
• Provide assistance on Promotion License requests to DBKL before promotion starts.
• Follow through with vendor/supplier for invoice upon completion of work. Report status of invoices to Finance.

Non-Selling Goods Order and Delivery

• Manage the end-to-end process of non-selling goods (NRO) process, including allocation, ordering, delivery tracking (updating the team on missing or late deliveries) and usage analysis.
• Allocate non-selling goods (GWPs, samples) based on counter target by brand and consolidate tester request by commercial team.
• Work with Customer Service upon receiving requests from budget owner for non-selling good and drop order.
• Manage samples to third parties such as PR agencies, Retailers, KOL, etc.
• Work with Customer Service and Warehouse to ensure on time delivery to counters and keep the Commercial and Marketing team informed of the expected delivery or arrival date.
• Manage goods shipment to office including delivery schedule and inspection upon receipt.
• Track NRO (Non-Revenue Orders) by sales order and the purpose of each shipment to enable monthly cross charge from Fixed Cost to ACP.
• Continuously improve process for higher go to market efficiency

Reporting & sales data analysis

• Monthly input of retailer sell-out reports for brand and analysis of data to generate insights and identify selling trends.

Special Projects

• Support the marketing team in ad hoc projects to improve work processes, efficiency or collaboration. 

Other Support

• Manager the retailer (ie: Sephora) new code creation process, from creation through system approval.
• Propose and follow through on retailer (ie: Department Store) generic promotional mechanics for ad-hoc promotions.
• Compilation of reports, information, and research upon request.