Req ID

Posted

Function

Location

Req ID:  90727
Function:  Finance
Posted:  Jun 23, 2024
Location: 

Dubai, DU, AE, 00000

Audit and Compliance Manager

Coty is one of the world’s largest beauty companies with an iconic portfolio of brands across fragrance, color cosmetics, skin care and body care. COTY is the global leader in fragrance and number three in color cosmetics. COTY’s products are sold in over 150 countries around the world. COTY and its brands are committed to range of social causes as well as seeking to minimize its impact on the environment. For additional information about Coty Inc., please visit www.coty.com.

 

ROLE AND DEPARTMENT

This role is responsible for end-to-end internal & external audit functions for all Middle East entities and consolidations, with additional ownership and responsibility for Treasury, Master Data, and tax. The role reports directly to the Regional Legal Entity Controller, Middle East.

 

THE ROLE

In this role you will be responsible for:

 

Treasury 

  • Review netting payment.
  • Prepared monthly short-term cash flow forecast and consolidated cashflow file for corporate reporting and internal cash monitoring with the help of AP, AR, and payroll team inputs.
  • Communicate frequently with banks to resolve payment-related queries or access-related issues.
  • Monitored corporate credit card transactions and completed new corporate credit card applications.
  • Assisting Signatories in getting new bank access and resolving related issues/queries.
  • Monitor bank balances throughout the month to avoid fund-related issues and initiate internal and loan-related fund transfers.
  • Completing half-yearly KYC forms for Banks.
  • Preparing and Maintaining Bank signatory tracker file and Loan tracker file.
  • All other bank-related documents (i.e., Board resolutions for Bank approval matrix, corporate card applications, cheque-book tracker, Bank guarantee, property insurance documents, account closure documents, etc.)
  • Monthly meeting with corporate treasury to present forecast and to ensure the month-end balance is within the threshold agreed upon with the corporate treasury.
  • Quarterly meetings with Banks’ relationship managers for feedback and updates.
  • Semi-annual review for all Bank user accesses
  • Any treasury-related Ad hoc requests.

External Audit 

  • Update SAP extracted Trial balance to share with auditors.
  • Extracting general ledger downloads from the ERP for audit purposes, reconciling the GLs in case of discrepancies.
  • Prepare Sales and cost of Sales Reconciliations.
  • Detailed Related Party transaction schedules for Joint Venture and Coty Entities.
  • Understand any updates in accounting standards and their impact on financial reporting.
  • Preparation of financial statements, individual and consolidated workbooks
  • Draft additional notes in line with Standards.
  • Tracking all audit-related tasks and follow-ups with auditors, payroll, customer service, logistics, shared service, and the local finance team to ensure timely data submission and audit completion.
  • Review multiple reports and documentation before sharing them with auditors for accuracy.
  • Pulling out documentation from the ERP and emails for samples selected to speed up the audit process.
  • Frequent follow-up meetings with auditors to resolve pending queries.
  • Increase technical skills and get an understanding of processes to explain them to auditors.
  • Maintaining ERP to financial statements reconciliations (i.e., Profit recons)
  • Maintain audit fees and timeline tracker.
  • Any ad hoc audit-related matters.
  • Review final management representation letters and FS.

PCAOB, SOX Controls, and Internal Audits 

  • Update the SOX Control tracker file to ensure the control description and control owners are updated.
  • Communicating updated controls with Control owners and Auditors.
  • Completing mid-year self-assessment file for SOX controls.
  • Perform monthly price, customer, credit, and debit-related controls (sampling and validating approvals for selected samples).
  • In non-compliance, help control owners understand the control (prepare process document) and the importance of compliance.
  • Track and provide supporting approvals and documentation to the auditors.
  • Understand and Prepare process documents on various controls.
  • Providing explanations and supporting documents for Journal entry testing-related samples.
  • Attend regular calls between auditors and control owners during PCAOB and Internal Audit.
  • Regular updates as required to the local Delegation of Authorities.

Legal related tasks 

  • Maintain, file, and understand legal documents for all three entities for future reference (i.e., ownership structure, change in ownership, change in Board and secretory, MOA, AOA, Share register, Trade licenses, Joint Venture Agreement, Dividend resolutions, Minutes of meetings, etc.)
  • Work closely with local legal advisors to ensure the change in Board related documents are updated with Jafza.
  • Submission of both the notification and year-end ESR report.
  • Ensure UBO on the JAFZA portal is updated as required.
  • Any ad hoc compliance and legal matters with the help of local & corporate legal advisors.

Risk Management 

  • Reviewing, mitigating risk, and approving SAP user access requests.
  • Semi-annual review of all existing SAP users to ensure Segregation of duties

Tax (VAT and CIT)

  • To assist with any ad-hoc VAT queries from Tax Agents
  • To overlook the month-end VAT submissions and ongoing health check
  • One point of contact with the Tax Agent for all tax-related queries
  • Coordinating with Tax Agent for Implementation of New compliance, Requirement, and Contract Renewal
  • Coordinating and implementation of CIT in UAE
  • Regular catch-up calls with Treasury HQ, which include a review of the local tax budget and the progression of ongoing projects.
  • Overseeing the transfer pricing project.
  • Calculation of the quarter-end provision for accounting purposes.
  • Submission of the year-end provision in OneSource.

Training 

  • Providing periodic training to team and business on topics of expertise
  • Ensuring team members are regularly trained on activities that enable them to deliver day-to-day functions better.

Team Management 

  • Conduct periodic one-to-one discussions with team members to discuss their concerns and to provide guidance.
  • To provide regular feedback to team members for their growth and betterment

Projects 

  • Participate and support ad hoc projects from time to time given by management.

 

WHAT YOU’LL BRING

We’d love to see candidates who have:

  • Education: Bachelor’s degree or above; any professional degree will be a plus point.
  • Work Experience: Minimum of 3 years of Audit, Compliance, & Tax experience in a multinational company or the Big 4.
  • System Proficiency: Mandatory familiarity with SAP is required. Additionally, a positive consideration will be given to those with knowledge of Power BI and Hyperion reporting.
  • Skills:  
  • Motivated, ambitious, and quick to grasp new concepts.
  • Exceptionally detail-oriented and well-organized.
  • Eager to learn independently, thriving in a dynamic environment with a strong sense of ownership.
  • Capable of maintaining a positive attitude and excelling under pressure, overcoming challenges with resilience.
  • Passionate and enthusiastic team player.
  • Has intermediate to advanced proficiency in Excel (including pivot tables, advanced formulas, charts, etc.) and PowerPoint.
  • Exhibits cross-cultural awareness and high emotional intelligence.
  • Demonstrates persuasiveness, resilience, and adaptability to navigate through diverse challenges.
  • Possesses excellent presentation skills and communicates with confidence.
  • Applies strong analytical capabilities, cross-functional understanding, and effective planning skills.
  • Has proven problem-solving abilities and adept at multitasking.

 

WHAT WE OFFER

This is unique role with a genuine opportunity to make an impact. You’ll get to work in a diverse and environment with a team who are passionate about the work they do and know how to have some fun along the way.

Country/Region:  AE
City:  Dubai