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Administrative Assistant

ABOUT THE WELLA COMPANY

Together, WE enable individuals to look, feel, and be their true selves.

 

Wella Company is one of the world’s leading beauty companies, comprised of a family of iconic brands such as Wella Professionals, Clairol, OPI, Nioxin and ghd. With 6,000 employees globally, presence in over 100 countries, Wella Company and its brands enable consumers to look, feel, and be their true selves. As innovators in the hair and nail industry, Wella Company empowers its people to delight consumers, inspire beauty professionals, engage communities, and deliver sustainable growth to its stakeholders.

 

For additional information about the Wella Company please visit www.wellacompany.com.

 

ABOUT IT

At Wella IT, we cooperate with every part of the company, enabling effective and efficient business operations. in an international, mutli-divisional environment.

Our main objective is to enable our business value thru IT, following key operating principles:

 

  • Value for money – we strive for solutions and decisions that ensure our IT spend deliver value for money ie we look to re-use, buy then build
  • Speed and Agility – we embrace change and deliver agile solutions to reduce cost of change and meet respond quickly to business needs
  • Compliance – Our solutions will ensure ongoing regulatory and legal compliances to minimize business exposure to risk ie. security, data access, GDPR
  • IT Operations – we ensure business operations within agreed risks and costs parameters ie Platform availability, solutions operation, disaster recovery

 

Within IT, the Operation and Services organization’s responsibility is to work with our internal and external partners to ensure reliable IT operations and services at the best service costs.

 

THE ROLE

We are looking for an Administrative Assistant to support IT Leadership Team including C level Executive (CIO). You will complete a broad variety of administrative tasks including; managing active calendars; expense reports; handling confidential material; arranging travel itineraries, providing agendas for staff meetings and taking minutes; identifying action items and managing scheduling conflicts. You will also get involved in projects managed by your stakeholders.

 

KEY RESPONSIBILITIES

  • Performs a wide variety of on-going administrative assignments in areas such as office administration, budgets, etc.
  • Project manage the office including, team vacation/personal day calendar, deliveries, coordination of team meetings, logistics, own team agenda setting, note taking, actions required and key follow ups, processing visitor passes and managing distribution lists.
  • Proactively manages IT lead teams  calendars including meeting confirmations, identifying conflicts and providing with meeting materials in advance, where applicable.
  • Assists with creation/modification of presentations, spreadsheets, and other various document maintaining high level of confidentiality
  • Organise own work schedule in order to get the tasks completed, coordinating with support services, and liaising with other Assistants
  • Compile and consolidate Excel data and prepare reports for consideration and presentation

 

YOUR PROFILE

You thrive at building strong customer relationships and delivering customer-centric solutions. You are committed, conscientious and always lead with integrity. You recognise the value that different perspectives and cultures bring to an organization. You believe in the value of teamwork. You bring a high level of knowledge and know-how plus creativity and enthusiasm to your work and to everything you do.

 

Requirements

  • Minimum of 4 years’ experience supporting at senior management level 
  • The ability to handle and prioritise numerous job responsibilities
  • Experience with travel management and travel budgets
  • Thorough knowledge of O365, Outlook, MS Excel, Word and Power Point
  • Experience working within a global organisation to understand cultural aspects
  • Excellent communication skills, both verbal and written
  • Ability to collaborate with and influence stakeholders at varied seniority level
  • Works autonomously to manage diaries, prioritize and schedule meetings accordingly and within a timely manner

 

Desirable:

  • Working knowledge of any of the following languages would be a plus: French, Spanish, Italian, Russian.

 

 

EEO OPPORTUNITIES

We offer equal employment opportunity to qualified individuals without regard to race, religion, color, national origin, age, gender, disability, sexual orientation, gender identity, gender expression, marital status, veteran status, or any other characteristic protected by law. Wella Company with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact us at: https://www.wellacompany.com/consumer-affairs

 

We strongly believe that cultivating a diverse workplace gives a company strength. The combination of unique skills, abilities, experiences and backgrounds creates an environment that produces extraordinary results. EOE Minorities/Females/Protected Veterans/Disabled.

 

English - Please click on this link to review the Notification of Equal Opportunity Rights poster

 

Español - Por favor, haga un clic en el enlace para revisar el poster de la Ley de los Derechos de Igualdad de Empleo

 

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